Mickleover Running Club

CODE OF CONDUCT

  • 18 October 2025
Safeguarding Code of Conduct

As an affiliated club we have a responsibility to implement and communicate a code of conduct- and as such - see below.

Mickleover Running Club will:

  • adopt the UKA and HCAF Adult Safeguarding Policy and Adult Safeguarding Procedures, and ensure they are displayed prominently on websites and social media pages (*see links attached)
  • adopt the UKA and HCAF Codes of Conduct and ensure all members have signed to agree to abide by the codes of conduct
  • adopt the UKA and HCAF procedures for managing safeguarding concerns
  • adopt a disciplinary process for managing misconduct cases
  • appoint a minimum of one Welfare Officer in line with UKA guidelines and role description for Club Welfare Officers (Phil Scope and Sarah Bartley)
  • ensure that all Run Leaders are recruited safely and are operating appropriately within the club environment (i.e. that they hold appropriate up-to-date qualifications and licences, have undertaken a satisfactory criminal record check, and are adhering to the safeguarding policies, terms and conditions of their licence and the relevant codes of conduct)
  • ensure that run leaders attend recommended safeguarding training every three years
  • adopt an induction process for new members that includes agreeing and signing up to the codes of conduct, safeguarding policies, discipline policy, anti-bullying policies and other relevant information
  • maintain a register of safeguarding training attended and DBS checks completed relevant to club members (RUN LEADERS) and share this register with the HCAF when asked
  • ensure that contact details for Club Welfare Officers and relevant agencies are openly displayed in club environs and on club websites, and made available to anyone who requires them
  • ensure that club officers and volunteers act responsibly and set an example to others, especially younger members
  • respect the rights, dignity and worth of every club member and others involved in athletics
  • challenge and change poor practice
  • promote an environment where all concerns can be raised without fear of victimisation or reprisal
  • ensure that everyone volunteering or working with adults attends relevant safeguarding training every three years
  • implement any recommendations of UK Athletics or the relevant HCAF

* Additional - Links to EA codes of conduct 2025

Adult-Safeguarding-Policy-2025v2.pdf

Codes-of-Conduct-Booklet-March-2023-1.pdf

A Club Welfare Officer Phil Scope and Sarah Bartley (CWOs) with the support of the club committee has the responsibility to

  • implement effective Adult Safeguarding Policy and Adult Safeguarding Procedures and keep them up to date
  • promote safeguarding at the club and encourage good practice
  • respond appropriately to safeguarding concerns
  • regularly report to the club’s organising committee on safeguarding matters
  • ensure that members of the club/volunteers/staff who are working with children and/or adults at risk are recruited safely and in line with legal requirements
  • maintain records of safeguarding training attended by club members
  • maintain records of club coaches and officials’ licences and criminal record checks
  • make sure members are aware of:
    • how to contact the CWO
    • the codes of conduct for working with adults at risk
    • how to respond to safeguarding concerns
    • deal effectively with breaches of the codes of conduct, poor practice, or allegations of abuse
    • keep up to date with developments in safeguarding
    • attend the relevant safeguarding courses for the role of CWO
    • complete a criminal record check through the relevant Home Country procedures
    • maintain confidential records of reported safeguarding concerns and action taken
    • liaise with the HCAF Welfare Officer and/or statutory agencies if/when required

PERSON SPECIFICATION It is desirable for a Club Welfare Officer to:

  • have an interest in safeguarding and welfare matters
  • be friendly and approachable with the ability to communicate well with adults and children
  • be willing to challenge opinion, where necessary, and to drive the safeguarding agenda
  • have strong listening skills and the ability to deal with sensitive situations with empathy and integrity
  • understand the importance of confidentiality and when information may need to be shared to protect the best interests an adult at risk
  • have the confidence and ability to manage situations relating to the poor conduct/behaviour of others towards an adult at risk and know when to ask for support

Reporting an adult safeguarding concern- click link below.

Adult-Safeguarding-Procedures-2023.pdf

Appendix – process flowchart

REPORTING A CONCERN ABOUT AN ADULT. You have an adult safeguarding concern or have been told about possible abuse or poor practice towards another adult. Is the person in immediate danger or need immediate medical attention? If yes then seek medical attention or contact emergency services 999. Is a serious crime in progress, or has a serious crime been committed? If yes then contact the police 999. Is it safe to speak with the adult? What does the adult want to happen? If you know their views include those throughout the process. Complete the Adult Safeguarding Report Form and send it without delay to the Club Welfare Officer. If the Club Welfare Officer is not immediately available, or the individual concerned is not connected to a club, then submit the Safeguarding Concern Referral Form directly to the UKA Safeguarding Team.

Send your referral form to the following email address - safeguarding@uka.org.uk